Adapt2play

2025 Special Olympics Penobscot/Piscataquis/Hancock Area
Track & Field Spring Games Registration
 
Date: May 14, 2025  (Rain date- 5/21)   Registration Due: April 16, 2025
Location: Hampden Academy, Hampden
Time: Registration 8:15-8:45am, Events Start at 9am- 2:30pm
Event Co-Chairs: Wendy Gilbert & Ryan Welch
Games Management: Christina Ehrhard
 
Time to think Spring! The 2025 PPH Area Track & Field Spring Games will be held in person at Hampden Academy in Hampden. This event is for all school age and adult Athletes & Unified Partners. Delegations are required to provide qualifying scores for all events. Qualifying scores should be obtained by completing the required training and will be used to properly division by ability. All distances must be in meters/centimeters, not feet//inches.
Events offered- 50M Run, 100M Run, 200M Run, 400M Run, 800M Run, Mile Run, 1K Walk, Shot Put, Softball Throw, Mini Javelin, Running Long Jump and Standing Long Jump, 4×100 Relay and 4×100 Unified Relay (See below for Motor Activities events)
Athletes may register for up to three events plus a relay.
IMPORTANT:
-Athletes may participate in only two of these 3 events: Softball Throw, 50M Run, or Standing Long Jump.
-Athletes in the Running Long Jump must be able to jump 1 meter to make it into the sand.
-Athletes with a mile time over 12 minutes are encouraged to register for a shorter distance (800M, 400M, or 200M) due to time constraints.
-Athletes in the Softball Throw may not compete in the Shot Put or Mini Javelin.
-Athletes in the Running Long Jump may not compete in the Standing Long Jump.
Unified Relay teams are to consist of 2 Athletes and 2 Unified Partners.
NEW THIS YEAR: The mini javelin will be offered as an official event in the PPH Area games. The mini jav is a great event for various ability levels and will be offered at State and National Games. Athletes are asked to choose either Softball Throw or Mini Javelin. Contact SOME now if your team would like to purchase a set of mini javelins!
Motor Activities Events offered- 10M Walk, 25M Walk, 100M Walk, 25M Wheelchair Race, 25M Motorized Wheelchair Race, 50M Wheelchair Race, 50M Motorized Wheelchair Race, 30M Wheelchair Slalom, 30M Motorized Wheelchair Slalom, Motor Activities Softball Throw.
Motor Activities are for athletes with physical impairments, who use walkers or wheelchairs or who are aging and slowing down. Athletes who prefer walking over running as a sport may also register in this category.  Athletes may register up to three events. During wheelchair races athletes may not be pushed/pulled or assisted during the race. This venue also includes a Softball Throw. Athletes registered in Motor Activities, must use the Motor Activities Softball Throw. Athletes registered in Motor Activities are not eligible to register for the traditional events.
Special Olympics Certified Head Coach Training: An in person training course will be offered 4/19/25 for Athletics (Track & Field) and Bocce. See here for more information and to sign up.
Track & Field Rules and Coaching Guides can be found here: http://www.somaine.org/sports/athletics-track-and-field/
 
To Register Your Delegation:
 
Step 1: Complete the Intent to Participate & HOD Information Form here.
Step 2: View Team Registration Excel using this link.
Step 3: Download a copy of the Registration Excel to your computer by selecting File, then Save As, and Save As your Delegation Name-PPH Track & Field for the file name
Step 4: Complete a row for each Delegation member (HOD, Coach, Assistant Coaches, Athletes & Unified Partners). Complete all necessary YELLOW HIGHLIGHTED columns only.
Qualifying scores are required for all events. Please enter times by separating minutes, seconds and milliseconds with a period (vs colon). For example 1 minute 25.2 seconds should be entered 1.25.2  Thanks!
Step 5: Save your completed registration copy
Step 6: Email final Delegation registration to pphtina@somaine.org by 4/16 (Please put your Delegation Name-PPH Track & Field Registration in the email subject line- thank you!)
 
If you have any questions regarding the registration process for our PPH Area Track & Field Meet, please email tina.specialo@gmail.com.
 
Tips for using the excel spreadsheet:

Editing of the original link has been blocked, you must download a copy and enable editing of the copy.
The information you enter on the spreadsheet will be imported into our Games Management System (vs being manually entered as done previously). It is VERY important to include complete and accurate spellings of names and accurate DOB for all participants (including coaches) so that GMS does not create a different individual profile.
Incomplete forms with missing DOBs, events, qualifying scores, etc. will not be accepted.
Please use the dropdown selections for gender, role and events.
Enter timed qualifying scores with mm.ss.ms format, separating minutes, seconds and milliseconds with a period (vs colon) for example 2 min 10 sec should be 2.10.0 (note 2.10 will be read as 2.1 seconds) For relays, enter the team total time.
Enter distance qualifying scores in meters.centimeters, NOT feet and inches! (ex. 1.78 will be read as 1 meter and 78 centimeters).
Complete one line for each participant.
Be consistent with your delegation name (so GMS does not create separate delegations for you)
Do not modify the format of this spreadsheet.
We are here to help troubleshoot, and are learning as well to smooth out any kinks!

 
Required Paperwork:
Reminder: Complete ALL required forms below for Athletes, Coaches, Volunteers & Partners prior to the event if you have not already done so previously.
 
ATHLETE REGISTRATION PAPERWORK: SOME announced that effective 10/11/24 there is a new athlete registration packet. This packet no longer requires a physician signature for participation. This can be completed online (preferred) or in paper form and emailed to sarahp@somaine.org. Please keep a copy for your records! After January 1, 2025 the old athlete forms will no longer be accepted. All athletes wishing to participate in this event will be required to complete the new packet. The packet is good for one year and just a renewal signature is required in subsequent years if there has been no change to athlete history.
 
1) Athlete Registration Packet (Athletes Only)
2) Volunteer A/Unified Partner (Coaches, Volunteers, Unified Partners Only)
3) Head Coach
Scan To: sarahp@somaine.org   Fax To: 1-888-490-0672
Mail To: Special Olympics Maine, 525 Main Street Unit D, South Portland, ME 04106
 
First Call for Volunteers! If you are a business, group, or team of 5 or more individuals that would like to volunteer for this event please reach out to the Volunteer Coordinator, Heather Wheaton, at heatherwspecialo@gmail.com.
Training: Despite the current weather conditions, it is important to be training now in order for athletes to be properly prepared for competition. Encourage your athletes to do stretching and warm-up activities. Encourage athletes to outdo their own best time/measurement or to train for new or more challenging events. Athletes in Motor Activities must also be trained in their chosen sport. Don’t forget to record times and measurements during practices as accurate scores are essential for creating well matched heats.
This information and the registration links will also be available on the SOMaine website at https://www.somaine.org/events/calendar-of-events/ by selecting the May 14th event date on the Calendar of Events.
If you have questions about the registration process please contact Christina Ehrhard, tina.specialo@gmail.com.
We look forward to seeing everyone in May!